7. To [recipient's name],
You may address the recipient using “To [recipient's name],” if you want to start the communication in a formal tone. In comparison to salutations like “Dear [recipient's name],” and “Hi [recipient's name],”, this greeting may come across as conservative and impersonal. This is used primarily when you are unfamiliar with the recipient and are discussing official business matters that may go on the record.
How do you greet someone professionally?
You may use these greetings when you are communicating with someone for the first time. Since it is the start of your conversation, it is important that you set the right tone with your greeting. Cold greetings are usually perceived as formal. However, some of the following examples can be used in informal communications also:
• "Dear Sir/Madam"
• "To [title/designation]"
• "To whom it may concern"
• "Dear Mr/Ms"
• "Dear [first name]"
• "Hi, [first name]"
• "Hello/Hello, [name]"
• "Greetings"
• "Allow me to introduce myself"
• "I hope you are doing well"
• "How are you?"
• "I hope you are having a great week"
• "I am reaching out because..."
• "I hope you are having a wonderful day"
Greetings to multiple people
• "Greetings"
• "Hello everyone"
• "Hi [first name 1], [first name 2] and [first name 3]"
In work environments, it is good practice to switch to informal yet professional greetings, when you communicate with your co-workers. You may be communicating with these people repeatedly on a daily basis and hence, may not want to come across as impersonal. Here are some commonly used informal greetings for the workplace:
• "Dear [first name]"
• "Hello/Hi"
• "Hope you are having a great week"
• "[First name]"
• "I am checking in on..."
• "As we discussed on our phone call"
• "As promised, here is..."
• "It was great to meet you at..."
• "Here is more information on..."
• "As promised, I am..."
• "Can you provide me with an update on..."
• "To follow up on our meeting"
• "I am getting back to you about..."
• "Great to hear from you!"
• "Thanks for the update!"
• "I appreciate your quick response."
• "Thanks for getting back to me."
• "Thanks for getting in touch!"
• "Thank you for your help."
• "Thanks for the fast response."
• "It is great to hear from you."
• "Good morning."
• "Good afternoon."
• "Good evening."